From: TMVOA President
Re: Guidelines for submitting agenda items for TMVOA Meetings
The TMVOA Board of Directors and staff are undertaking an effort to improve performance and accountability on member communications for the Mountain Village community, and may from time to time adopt certain guidelines as may be necessary to facilitate the efficient operation of TMVOA, including drafting the agenda for board and or special committee meetings.
In order to facilitate participation in TMVOA meetings, the staff is suggesting the following guidelines to improve efficiency and the quality for any TMVOA meeting. To have an agenda item considered for any meeting, please submit the agenda item to Jodi Repola, at email@example.com via the agenda item submission form. Please state whether the agenda item is for board discussion or for board consideration and action.
The following is TMVOA agenda submission timeline;
To have an item considered on the agenda, the deadline is 2 weeks prior to the Board meeting (the meeting calendar is on TMVOA’s website; www.TMVOA.org ). The Executive Director and the President of the Board will decide whether the subject is one which can and should be considered as part of a meeting agenda. All written materials related to agenda item; need to be delivered to the TMVOA office, located at Blue Mesa building, no later than ten days before the scheduled meeting date. If the item to be considered for the agenda is within the 2 week deadline period, special consideration will be taken to review the agenda item for merit and the Executive Director and the President of the Board will determine if it should be considered as part of the current meeting agenda.
The intent of this process is to insure that the TMVOA staff has sufficient time to review the agenda item for merit and to communicate with the Board whether the agenda item is for discussion or consideration and action.
The Board may continue the agenda item to the next regularly scheduled meeting if additional information and documentation is needed from the applicant. Staff will notify the applicant in writing within 48 hours of receiving the Agenda Item Submission Form that additional information is needed for the agenda item to be approved and placed on the agenda.
If the submitted agenda item will NOT be placed on the agenda, notification will be given to the applicant within 48 hours or receiving the Agenda Item Submission Form.